Visitor Management System Software in Bangladesh

Visitor Management System Software is a digital tool designed to streamline the process of registering, tracking and managing visitors entering a building or facility. It replaces traditional paper logbooks with automated, secure and efficient solutions that improve security, enhance visitor experience and offer better record-keeping.

What is a Visitor Management System?

Visitor Management System (VMS) is a comprehensive solution designed to track and manage visitors entering a facility. It replaces traditional paper-based logbooks with digital systems that offer real-time data tracking, visitor pre-registration and automated check-ins. This software ensures that visitor information is securely stored, easily accessible and efficiently managed.

QR-code-based epasses for touchless visitor operations

ePasses – the need of the hour! Make your visitor processes contactless and your reception lobby pandemic-free.

With Entry Point visitor management system, you can offer all visitors a contact less entry via epasses. All they need is a personal mobile phone.

QR code entries give visitors a secure, hassle-free experience, while keeping your reception area COVID safe.

Self-service Kiosk (App run on iPad or Android tablet)

Self-service Kiosk enables guests to check-in and checkout

themselves without having the assistance of the

receptionist/security officer.

• Easy as a breeze
• iOS and Android support
• Option to customize the App Interface
• Unlimited device support

Custom visitor slips self-generated by the printer

It’s completely contact less. As we already mentioned!

Our visitor management system consists of a printer that self-generates the visitor slip – a paper slip that also detaches on its own. It’s up to you what you want the slip to print – say QR code, visitor photo and other details, or your company logo – the choice is yours.

You don’t have to worry about visitor badges and ID cards anymore.

Administrator Interface for analytics

Administrator having access to the integrated cloud-based web

interface which offers the following

• Dashboards, real-time reports, and analytics
• Option to manage hosts
• User management
• Option to customize and configure the system
• Real-time Hosting Notifications

Features of Our Visitor Management Solution

We have helped organizations in 1000+ locations across India eliminate visitor registers & digitize their operations.

Real-Time Alerts

All visitor operations in Entry Point VMS takes place in real-time. Get notifications & alerts about visitor entry & exit, appointments, staff attendance, access to on-the-ground issues.

Instant Gate Passes

Opt for instant self-generating passes for different visitor scenarios. QR code based, paper visitor pass, ePass, or access card solutions. Custom validity for each type of pass can be pre-set in the visitor dashboard.

Works Offline

Entry Point Visitor Management Software is cloud based. But it works even when the system is offline without hindering any visitor operation. All data automatically syncs on re-connection.

Emergency Notifications

Our visitor software offers high efficiency with maximum security. You can manage multiple gates and locations from a single system. Your admin or security team can broadcast emergency messages and alerts to all your employees or residents when needed.

Central Dashboard

The visitor dashboard is where the authorized admin takes most operations related actions. The brain of the system, it provides all visitor related data – reports & trends anytime, anywhere. Helps in quick and effective decision making.

Data Privacy

Our visitor software is foolproof. We take data privacy seriously and guarantee that all data is safe and secure with us.

Manage Multiple Locations

Manage multiple branches and locations from a central dashboard, with customizable dashboard for each branch.

Attendance Manager

Our visitor management system records the time logs of all staff – permanent, temporary, or contractual – and also provides attendance reports.

Self-Kiosk

A visitor self-kiosk helps visitors self check-in. This makes both visitors and reception independent and hassle free without compromising security.

Real-time host notifications

 Our Software notifies the hosts through Email, SMS (Text) and Mobile App notification about the arrival of their guests.

Email Notification

Mobile apps Notification

Text (SMS)

What are the Best Features of Digital Visitor Management Software?

Digital visitor management software has many features that are beneficial for businesses in Bangladesh. These features can help manage visitors more effectively and securely. Some of the best features of digital visitor management software include the following:

• Automated visitor management: This feature ensures a speedy and efficient check-in and check-out process Easily.

• Visitor tracking and reporting: It helps businesses track the number of visitors, who they are, and when they visited Office.

• Security features: Often, the software offers features such as NDAs, visitor watchlists, and elevator integrations that define entry zones or Exit.

• Fully customizable software: This feature allows businesses to create, e.g., custom workflows, badges, invitations, or reports that match their branding and fit your business needs.

• Integration with other technologies: This feature allows businesses to integrate digital visitor management software with other technologies and software solutions such as vehicle automation access control or facilities management systems.

These are just a few of the many features that are available in digital visitor management software. Businesses should research the different software options to find the one that best meets their needs.

A visitor sign-in system can increase your visitor experience as:

• Visitors can self-sign in without needing any assistance.
• There are fewer queues, as visitors have a quick sign in/out process.
• Visitors are not kept waiting in the reception area, as email notifications are sent to the host upon arrival.
• You can pre-register individuals to have an instant sign in/out process.

An electronic sign-in system can help your organization improve compliance as;

• All health and safety documents are digitally presented, allowing individuals to read and agree to upon arrival.
• Whilst your visitor is signing in, they are greeted with a GDPR message so they are aware of how their data is captured and safely stored.

Where is Visitor Management System Used?

The good news is that VMS are commonly used by organizations in a variety of industries including, but not only:

• Commercial Offices and industrial real estate,
• Healthcare Sector,
• Hotels,
• Airports
• Education Sector,
• Government Offices.
• Big Organizations

With a visitor management system, you can reduce manual tasks such as:

• Assisting a visitor on how to sign in.
• Printing legal documents for visitors to read and sign.
• Manually assign a visitor badge/lanyard to individuals.
• Locate the member of staff to inform them of the visitor’s arrival.
• Create digital copies of visitor data from the paper book.
• Generate reports to analyses visitor data and trends.

By doing this reception staff can utilize their time and focus on more crucial jobs within the reception area.

Why Your Business Needs Visitor Management Software

• Enhances Security and Compliance: One of the primary reasons businesses adopt a visitor management system is security. Gone are the days of handwritten logbooks, which are prone to errors, easily misplaced, or even forged. With a digital Visitor Management System, you have an accurate, real-time record of everyone entering and exiting your premises.
  
  The software captures visitor details—such as identification documents, photographs and signatures ensuring that only authorized individuals gain access. Plus, in industries like healthcare and education, it helps with compliance to privacy laws like HIPAA by keeping visitor logs secure and confidential.
  
• Streamlines Visitor Check-ins: No one enjoys waiting in long queues to sign in, and with visitor management software, you can avoid that hassle. A good system allows guests to pre-register via an online portal, scan a QR code upon arrival, and sign in without needing front desk intervention. The result? Faster check-ins, less congestion, and a better first impression for your visitors.

Key Features of the Best Visitor Management Software in 2025

• Completely Customizable to Your Needs: Every business is unique, and your visitor management system should be too. Look for a system that offers full customization, from visitor badges and welcome screens to security protocols. Especially in markets like Bangladesh, businesses are increasingly opting for completely customizable visitor management systems to align with local regulations and internal processes.
• Cloud-Based Accessibility: In 2025, cloud-based systems are a must. With cloud-based visitor management software, your data is stored securely in the cloud, accessible from anywhere. This makes it easier for security teams and management to track visitor logs in real time, even if they’re offsite. Moreover, regular updates are applied seamlessly, ensuring your software stays secure and up-to-date without any manual intervention.
• Advanced Security Features: When it comes to security, the best visitor management systems leave no stone unturned. Features such as facial recognition, contactless sign-ins, and biometric scanning are becoming increasingly popular. These measures not only tighten security but also offer a frictionless experience for frequent visitors and VIPs.

The Benefits of Using the Best Visitor Management Software

• Improves Brand Image and Professionalism: How you manage visitors reflects on your company’s professionalism. With a sleek, automated check-in process, you’re sending a message that your company values efficiency and is serious about security. Imagine walking into a building and being greeted by an intuitive digital sign-in system rather than fumbling with a clipboard—it sets the tone for the entire visit.
• Data Privacy and Protection: In a world that’s more conscious than ever about data security, visitor management systems ensure that personal visitor information is stored securely. Only authorized personnel can access this data, and it’s protected by encryption protocols. This keeps your business in compliance with data protection laws, a critical factor for businesses in countries like Bangladesh and beyond.
• Custom Reports for Insightful Data: Modern visitor management software provides detailed analytics and reporting features, giving you insights into visitor patterns. You can track peak hours, frequent visitors, and even how long visitors spend on-site. This data can be leveraged to make informed decisions about staffing, security, and visitor services.

Choosing the Best Visitor Management Software in 2025

• User-Friendly Interface: No one wants a complex, hard-to-navigate system. Whether it’s your front desk personnel or a guest using a self-check-in kiosk, the software should be intuitive and simple to use. Always opt for a system with a clean, user-friendly interface that requires minimal training to get started.
• Scalability: As your business grows, your visitor management system should grow with you. Look for a solution that can handle an increasing number of visitors without sacrificing performance or security. This is especially crucial for large enterprises or those in high-traffic industries like manufacturing, hospitals, or corporate headquarters.
• Integration with Existing Systems: The best visitor management software in 2025 integrates seamlessly with your existing systems, whether it’s access control, calendar software, or employee databases. Integration ensures that your system works harmoniously across your business operations without causing disruptions.
• Cost-Effective Solutions: Budget is always a concern, but that doesn’t mean you should compromise on quality. Look for software that offers a good balance between features and affordability. Many vendors offer tiered pricing models, allowing you to pay only for the features you need. This makes it easier to find a visitor management system that fits your budget.

Visitor Management Software Price in Bangladesh

When considering the adoption of a Visitor Management System in Bangladesh, it’s essential to understand the pricing structure. The Visitor Management Software price range start from BDT 50,000.00 to BDT 2,50,000.00 depending on the complexity of the solution and the provider. Price range varies based on features, scalability and the number of users. It’s advisable to compare different vendors to find the best value for your investment.

Top 10 Visitor Management Software in Bangladesh

Choosing the right Visitor Management Software can be challenging with so many options available. Here are the top 10 visitor management systems in Bangladesh:

• GCTL Infosys VMS – Known for its robust features and user-friendly interface.
• ZKTeco VMS – Offers comprehensive security features with easy integration.
• QnQ VMS – Popular for its cost-effective solutions tailored for small businesses.
• ICT Solution VMS – Focuses on high security and advanced reporting.
• Synesis IT VMS – Ideal for large enterprises with complex visitor management needs.
• Securex VMS – Provides excellent support and customizable features.
• Dotlines VMS – Known for its seamless integration with existing systems.
• Plexus VMS – Offers a scalable solution for growing businesses.
• Daffodil VMS – A trusted name in the industry with a strong customer base.
• Access Control VMS – Known for its affordability and ease of use.

Best Visitor Management Software in Bangladesh

Determining the Best Visitor Management Software in Bangladesh depends on specific business needs. For businesses prioritizing security, GCTL Infosys VMS stands out due to its comprehensive security features and ease of use. For cost-conscious businesses, GCTL Infosys VMS offers a balance between affordability and functionality. Large enterprises may prefer Synesis IT VMS for its scalability and advanced features.

Investing in a Visitor Management System is essential for businesses in Bangladesh looking to enhance security and operational efficiency. By choosing the right Visitor Management Software, businesses can streamline their visitor management process, improve security, and ensure a professional experience for guests. Whether you’re a small business or a large enterprise, there’s a VMS solution tailored to meet your needs.

How to Implement a Visitor Management System

1. Assess Your Business Needs

Before you invest in any system, take the time to assess your specific needs. Do you require a simple solution for small visitor volumes or a fully integrated system for multiple locations? Understanding your business requirements will guide you in selecting the right features.

2. Training and Onboarding

While most systems are user-friendly, it’s essential to train your team and ensure they understand how to use the system effectively. Clear onboarding processes, vendor support, and tutorials can help smooth the transition.

3. Monitor and Optimize

Once your system is in place, monitor its performance regularly. Check for any issues with user experience, security breaches, or slowdowns. Regularly update your system based on new features, especially if you’re using a cloud-based model.

Visitor Management Features at A Glance

Pre-Registration

Self-Service Check-In

Visitor Badge Printing

ID Scanning & Watchlist Checks

Host Notifications

Meeting Room & Desk Booking

Security Alerts

Visitor Sign-Out

Reporting & Analytics

Cloud-Based System

Touchless Options

Security Integrations

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