Pharmacy Management Software: Revolutionizing Pharmacy Operations

Pharmacy Management Software is a digital tool that automates and streamlines the operations of a pharmacy. It manages everything from prescription processing and inventory control to billing and reporting. This software integrates various functions into one system, ensuring that pharmacies operate smoothly while improving the accuracy of their services.
A pharmacy was always more than just a place to get your prescription. Patients treated pharmacists as consultants, someone to help them choose an over-the-counter medicine or make sense of a prescription’s dosage and instructions. Always happy to oblige, they rarely had enough information about a person’s medical history, allergies, or treatment plans to give more complete advice. This, however, is changing. The healthcare industry is experiencing transformations and pharmacies are no exception.

Patients have access to their medical data and ability to securely share it. Hospitals are encouraged if not forced to become interoperable and connect with all the other players in the field. Valuable data is collected and transformed into insights that help make life or death decisions with more confidence. Basically, it’s much easier to abandon manual processes and participate in patient care instead, all the while growing as a business and staying competitive on the growing market.

Let’s talk about pharmacy management software (PMS) and how it helps achieve two business goals: 1) having a more efficient, automated pharmacy workflow, and 2) staying above the competition by improving patient outcomes and providing a better customer experience.

This article will be useful to those who:

• already have a patient management system and are reviewing more integration options,
• want to acquire a PMS and need to know what to look for, or
• think about building a custom PMS.

Why Choose GCTL Infosys?

With GCTL Infosys software, a pharmacist can analyze every detail, even though he/she is far away from his/her enterprise. The pharmacy management software package will record all the customer’s history, invoices, fix, and record the appointments. Therefore pharmacy software efficiently solves all problems paperless, faster, and accurately execution of your pharmacy store.

A digital way to manage your Pharmacy

GCTL promises to be one of the powerful and economic systems in the marketplace for any size pharmacy operation. It also handles some of the advanced reports, like virtual inventory management. GCTL Infosys always ensures that your pharmacy will stand up to the audits, handles all the bills from payers, suppliers, and others.

Several different merchandises within this medicine industry still need various hardware, software, support to improve their software packages. Hence GCTL is committed to serve the most dynamic solutions to reduce initial infrastructure outlay and maximize support desires.

Why Pharmacies Need Management Software

A pharmacy management software is any system used in a pharmacy that helps automate the pharmacy workflow. This includes such tasks as reviewing physician orders and preparing medications, controlling the inventory and making drug orders, handling billing and insurance, providing counseling, identifying incompatibilities, and more — all while following legal protocols and compliance.

And these are just the traditional functions that can be automated. Many more features can give the pharmacy a competitive edge by providing better customer experience and attract patients with more personalized and engaging service. We will talk in detail about such features in the following section. Now, let’s go through the main benefits a pharmacy management system will help you get.

Improving pharmacists efficiency. Pharmacists spend most of their working hours dispensing drugs. This task requires lots of concentration, a great deal of verification, drug interaction checking, not to mention making sense of the doctor’s handwriting. Is it necessary to dispense drugs manually? Not at all. With seamless computer-computer communication in place, prescriptions can be easily handled by software, freeing more time for pharmacists to interact with patients. Which leads us to the next benefit.

Improving patient health outcomes. Patients are seeking counseling from pharmacists and a PMS can directly or indirectly help them get better counseling. Apart from spending more time with a customer in person, pharmacists can communicate with them online on a patient portal. And by setting up a connection to a hospital’s EHR, a pharmacist can access a patient’s medication history to make better recommendations. Besides, special medicine adherence tools can help patients manage drugs they take, helping them easily refill prescriptions that are refillable and receive notifications about them.

Preventing medicine fraud. Pharmacies play a pivotal role in helping manage the distribution of controlled dangerous substances (CDSs) by entering all prescription information in the Prescription Drug Monitoring Program database and checking it when dispensing drugs. A pharmacy management system integrated with the PDMP portal allows you to cut down logging time and effort to just a few clicks as information is automatically added to the patient’s history.

Keep reading to learn how PMS functionality will help you achieve these benefits.

Medicine Management System:

• Add the medicine category such as liquid, syrup, tablet, or any ointment.
• Add or set the different unit names and lists such as ml, mg,pc, etc.
• Also, add the medicine’s type along with the type name, such as pain killer, heart disease, diabetes, etc.
• Add or set the total number of leaf per box carries.
• In the “add medicine” option, you can add the brand name, generic name, QR code, barcode, category, picture, price, medicine type, set manufacturer, VAT percentage, and their tested price.
• The “medicine list” will show the complete list of all the medicine stocked in a pharmacy.
• Removal of waste products or waste products from stock.
• Determine the discount product percentage of each product according to the category or separately.
• Print barcodes on a label printer or laser printer.

Customer And Manufacturing Management System

• Adding customers with names, addresses. Contact numbers, email addresses, and other necessary information.
• Enter the opening balance between the customer and the supplier.
• Set the rest of the limit and the deadline as per the requirement.
• View the stock and buy-sell list according to the manufacturer.
• View the profit/loss report according to the supplier.
• Check the customer and supply statements.

Purchase Management System

• Users will get a modern backed POS billing system, hence include details of manufacture, date of purchase, invoice no, and type of payment service.
• Whenever any purchase happens, the user must add the necessary details such as; medicine information, batch ID, expiry date, stock qty, box qty, manufacture price, the total purchase price, and any available discount, vat, etc.
• “Purchase list,” includes all the precious detailed information about any product purchased, such as invoice no, purchase ID, name of the manufacturer, date of purchase, and the total amount.
• Demonstrate the time of selling, discount amount, and make the sale price as required.
• Hold any bill according to need and then recall.
• Print sales receipt for A4, A5, A6, and POS size.

Integrated With Efficient Reporting Function

Report is an essential part of any business. It will help you understand your business’s current condition and help to make future decisions. The report module has the following options:-

• Add Closing balance
• Sales Report of users, product and medicine category wise
• Purchase Report
• Profit/Loss account (invoice Wise)
• Profit/Loss account (medicine Wise)
• Profit/Loss(manufacturer wise)
• Can check stock reports in various ways.
• Sale-in-due and money withdrawal list.
• The list of buy-sells in the remainder of the package, according to customers and suppliers.

Integrated Multi-Privileges

• Automatic backup and restore the database availability as per the user requirement.
• Product search by code number. barcode, short code, brand name, or generic
• Find out the old receipt for buying and selling with barcode, receipt number, date of purchase, or name of customer/supplier.
• Can set up a separate printer and paper size according to a computer.
• That will run in any version of IEIO, ‘El 1, Firefox, Safari, Opera, Chrome, Edge browser.

Employee Information Management System

That also comes up with a quick Human Resource management system. This system is designed to ensure your efficient use of employees working in your pharmacy. The HRM module carries the following options:

• Manage employee detailed information.
• Smooth the flow of your essential message among the employee & others.
• Also store contact information such as; SMS, Message & Email, and many more.
• Website integration To ensure online presence
• Have the whole report of salary of every employees
• Also can store all the expenses expenditure needed to run your pharmacy business
• Also keeps the full record of income tax related information

Efficient Invoice System

• offers three different types of selling systems. To make your sale more efficient and comfortable, GCTL has a unique sale procedure named GUI sale.
• Can provide smooth transaction facilities by using the Bar/QR code reader or POS invoice facilities.
• “Add invoice” board, where users can add the medicine information, batch, avail qty, expiry date, quantity, price and many more.
• “Invoice list,” where you can store all the information, such as invoice no/ID, name of customer, date of purchase, and the total amount.
• Print invoice receipt for A4, A5, A6, and POS size.

Stock Management System

There are two types of stock reports :

The first report is for the total quantity of all the products, and the second report is Batch wise. Also, can check the expiration date of medicine batch-wise in this list.

Service Management System

• Users can add or create service invoices through this module.
• With GCTL’s service management system, users can add as many services as he/she wants.
• Users also get a complete and chronological service list, mentioning the type of the service, services charges, Vat, IGTA, etc.

Return Management System

We all know that; medicine is a perishable commodity. Thus Return management system is considered to be one of the significant functions for a medicine store. Sometimes users have to need to return some product because it has been delivered in a damaged state or for any other reason.

We has a unique system, which keeps all records of returned goods too. Users have to insert the invoice number of the returned goods, and it will automatically save to the bulk return list. GCTL also offers the option to add the product list that had been returned to the manufacturer and a complete list of a damaged medicine.