Visitor Management System in Bangladesh
A visitor management system (VMS in short) is a critical part of any business or organization. It is the best way to keep track of everyone who comes in and out of your office, and it can also help to keep your business safe. If you’re looking for a visitor management system, then here are a few reasons why you need it and some tips for choosing the best one.
QR-code-based epasses for touchless visitor operations
ePasses – the need of the hour!Make your visitor processes contactless and your reception lobby pandemic-free.
With Entry Point visitor management system, you can offer all visitors a contact less entry via epasses. All they need is a personal mobile phone.
QR code entries give visitors a secure, hassle-free experience, while keeping your reception area COVID safe.
Self-service Kiosk (App run on iPad or Android tablet)
Self-service Kiosk enables guests to check-in and checkout
themselves without having the assistance of the
receptionist/security officer.
- Easy as a breeze
- iOS and Android support
- Option to customize the App Interface
- Unlimited device support
Custom visitor slips self-generated by the printer
It’s completely contact less.As we already mentioned!
Our visitor management system consists of a printer that self-generates the visitor slip – a paper slip that also detaches on its own. It’s up to you what you want the slip to print – say QR code, visitor photo and other details, or your company logo – the choice is yours.
You don’t have to worry about visitor badges and ID cards anymore.
Administrator Interface for analytics
Administrator having access to the integrated cloud-based web
interface which offers the following
- Dashboards, real-time reports, and analytics
- Option to manage hosts
- User management
- Option to customize and configure the system
Real-time host notifications
Features of Our Visitor Management Solution
We have helped organisations in 1000+ locations across India eliminate visitor registers & digitize their operations.
Real-Time Alerts
All visitor operations in Entry Point VMS takes place in real-time. Get notifications & alerts about visitor entry & exit, appointments, staff attendance, access to on-the-ground issues.
Emergency Notifications
Our visitor software offers high efficiency with maximum security. You can manage multiple gates and locations from a single system. Your admin or security team can broadcast emergency messages and alerts to all your employees or residents when needed.
Manage Multiple Locations
Manage multiple branches and locations from a central dashboard, with customizable dashboard for each branch.
Instant Gate Passes
Opt for instant self-generating passes for different visitor scenarios. QR code based, paper visitor pass, ePass, or access card solutions. Custom validity for each type of pass can be pre-set in the visitor dashboard.
Central Dashboard
The visitor dashboard is where the authorized admin takes most operations related actions. The brain of the system, it provides all visitor related data – reports & trends anytime, anywhere. Helps in quick and effective decision making.
Attendance Manager
Our visitor management system records the time logs of all staff – permanent, temporary, or contractual – and also provides attendance reports.
Works Offline
Entry Point Visitor Management Software is cloud based. But it works even when the system is offline without hindering any visitor operation. All data automatically syncs on re-connection.
Data Privacy
Our visitor software is foolproof. We take data privacy seriously and guarantee that all data is safe and secure with us.
Self-Kiosk
A visitor self-kiosk helps visitors self check-in. This makes both visitors and reception independent and hassle free without compromising security.
Real-time host notifications
Our Software notifies the hosts through Email, SMS (Text) and Mobile App notification about the arrival of their guests.
Mobile App notification
Text (SMS)
What are the Best Features of Digital Visitor Management Software?
Digital visitor management software has many features that are beneficial for businesses in Bangladesh. These features can help manage visitors more effectively and securely. Some of the best features of digital visitor management software include the following:
Automated visitor management: This feature ensures a speedy and efficient check-in and check-out process Easily.
Visitor tracking and reporting: It helps businesses track the number of visitors, who they are, and when they visited Office.
Security features: Often, the software offers features such as NDAs, visitor watchlists, and elevator integrations that define entry zones or Exit.
Fully customizable software: This feature allows businesses to create, e.g., custom workflows, badges, invitations, or reports that match their branding and fit your business needs.
Integration with other technologies: This feature allows businesses to integrate digital visitor management software with other technologies and software solutions such as vehicle automation access control or facilities management systems.
These are just a few of the many features that are available in digital visitor management software. Businesses should research the different software options to find the one that best meets their needs.
A visitor sign-in system can increase your visitor experience as;
- Visitors can self-sign in without needing any assistance.
- There are fewer queues, as visitors have a quick sign in/out process.
- Visitors are not kept waiting in the reception area, as email notifications are sent to the host upon arrival.
- You can pre-register individuals to have an instant sign in/out process.
An electronic sign-in system can help your organization improve compliance as;
- All health and safety documents are digitally presented, allowing individuals to read and agree to upon arrival.
- Whilst your visitor is signing in, they are greeted with a GDPR message so they are aware of how their data is captured and safely stored.
Where is Visitor Management System Used?
The good news is that VMS are commonly used by organizations in a variety of industries including, but not only:
- Commercial Offices and industrial real estate,
- Healthcare Sector,
- Hotels,
- Airports
- Education Sector,
- Government Offices.
- Big Organizations
With a visitor management system, you can reduce manual tasks such as;
- Assisting a visitor on how to sign in.
- Printing legal documents for visitors to read and sign.
- Manually assign a visitor badge/lanyard to individuals.
- Locate the member of staff to inform them of the visitor’s arrival.
- Create digital copies of visitor data from the paper book.
- Generate reports to analyses visitor data and trends.
By doing this reception staff can utilize their time and focus on more crucial jobs within the reception area.
Visitor Management Features at A Glance
Pre-Registration
Self-Service Check-In
Visitor Badge Printing
ID Scanning & Watchlist Checks
Host Notifications
Meeting Room & Desk Booking
Security Alerts
Visitor Sign-Out
Reporting & Analytics
Cloud-Based System
Touchless Options
Security Integrations
Frequently asked questions :
What is visitor management software?
Visitor management software is a computer program designed to help businesses and organizations manage their visitors, including sign-ins, tracking, and monitoring of visitors, and managing access to restricted areas.
What are the benefits of using visitor management software?
Some benefits of using visitor management software include improved security and safety, increased efficiency in managing visitors, enhanced tracking and monitoring of visitors, and improved compliance with regulations.
What features should I look for in visitor management software?
Some important features to look for in visitor management software include visitor check-in and registration, ID scanning, badge printing, visitor tracking and monitoring, and reporting and analytics.
Can visitor management software be customized?
Yes, many visitor management software solutions can be customized to meet the specific needs of a particular business or organization.
How much does visitor management software cost?
The cost of visitor management software can vary widely depending on the specific features and functionality offered, as well as the size and needs of the business. Some programs may be free or low-cost, while others can cost hundreds or thousands of dollars.
Can visitor management software integrate with other business software?
Yes, many visitor management software solutions can integrate with other business software, such as access control systems, security cameras, and notification systems.
Is it difficult to learn how to use visitor management software?
The difficulty of learning to use visitor management software can vary depending on the specific program and the user's level of experience with managing visitors. However, many programs offer user-friendly interfaces and tutorials to help new users get started.
Is it safe to store sensitive visitor data in visitor management software?
Most visitor management software solutions have robust security features to protect sensitive visitor data from unauthorized access or theft. However, it's important to choose a reputable program and to take appropriate measures to protect your data, such as using strong passwords and keeping your software up to date.
Can visitor management software be accessed remotely?
Many visitor management software solutions offer remote access, allowing authorized users to access the system from anywhere with an internet connection.
Can visitor management software be used by businesses and organizations of all sizes?
Yes, visitor management software can be used by businesses and organizations of all sizes, from small offices to large corporations and government agencies.